Privacy Policy

We (Higher Education Statistics Agency) provide this service (Citizen Space). The technology behind this service and its operation is provided by Delib.

Privacy - Key Facts

When you submit information to us using this service, it's treated sensitively in accordance with data protection principles.

For information you submit:

  • Higher Education Statistics Agency is the data controller.
  • Delib is the data processor.

Delib collects the IP addresses of each visitor to Citizen Space for the purposes of ensuring network and information security, in accordance with Recital 49 of the General Data Protection Regulation (GDPR).

Privacy - Further Information

Delib's privacy policy explains how Delib will collect, safeguard and process your data on behalf of Higher Education Statistics Agency.

HESA (Higher Education Statistics Agency, or HESA) is the data controller for any personal data that you provide as part of a consultation through Citizen Space. The technology behind this service and its operation is provided by Delib, our data processor.

When you submit information to us using this service, it's treated sensitively in accordance with data protection principles.

How we will use the information we collect about you
HESA will use your personal information to:

  • For purposes of conducting the surveys
  • To contact you to engage further with the consultation process of survey

Retention
Your personal data will be held until one year after the closure of the consultation on the Hub.  We will retain survey responses but will ensure that name or email address assigned to them will be removed.
Please note, retention periods may be extended where there is a statutory, regulatory, legal, operational, or security requirement to do so.

Data Sharing
We may share your survey responses with statutory customers, sector bodies or other organisations involved within the consultation.  We will provide additional information on how responses will be used within each consultation.  We will not disclose your name or email address to organisations we share responses with.

On occasion, personal data may be shared with a third party consultant, or independent chairperson who has been appointed to support the consultation process.

Your rights
You have a right to access your personal data to ensure that it is accurate, and to request that it is rectified, blocked, erased or destroyed if it is inaccurate. All contributors will be asked to clarify their permission to publish their response and may agree to publish in full, publish anonymously or not publish at all.  For information on how to exercise your rights, please see our main privacy information on the HESA website.

Privacy - Further Information
Delib's privacy policy explains how Delib will collect, safeguard and process your data on behalf of HESA.

Email addresses are used to send an acknowledgement of response following submission. They may also be used to contact you in the future in relation to the consultation you have responded to.

Where permission is given, we publish responses. We include personal data where permission has been given to do so. We never publish email or postal addresses.


For information on how HESA collects and processes your data please see our main privacy information on the HESA website.